Virtual Roundtable.

Subject: Making Meetings More Productive

Topics:

The Attendees

·         Making sure that all the attendees required for decisions to be made are in the meeting.

·         Making sure that people who aren’t required aren’t invited.

·         Using Meeting Poll to schedule the meeting.

The Agenda

·         Making sure there is one so that participants know what to expect from the meeting.

·         Making it dynamic, and something all participants can contribute to – Loop Connector.

·         Expected outcomes.

Technology

·         Make sure all participants can easily join.

·         Make sure that all participants can contribute equitably whether it is a hybrid or virtual meeting.

·         Avoid distractions from outside the room.

·         Use features such as Auto Framing, and Auto Focusing.

·         Use of Occupancy Sensors in case no one joins from the room so the room can be freed up for others.

·         Ensure that users have enabled the correct level of Noise Cancelling in their applications and that they are using the correct headset if they are in an open-plan office.

Meeting Etiquette

·         Meeting length, 25 or 50 minutes, to give people time to prep for the next meeting.

·         Being on time.

·         Using Chat, and Raised Hands, rather than interrupting.

·         Use Meeting Notes to record actions.

·         Use Record and Transcript for review, particularly if there are people unable to participate.

Post Meeting

·         Action points distributed.

·         Recording Transcription made available to those that need it

Audience – min 5, max 8:

·         Anyone who regularly attends meetings, Particularly those that schedule meetings

·         IT

·         HR

·         Personal Assistants

·         Small Business Owners

Roundtable Agenda (80 mins)

·         Intro’s (2 minutes per person, 8 people total 20 mins)

·         Who and role

·         What’s working for meetings in your organisation.

·         What needs to be improved in your organisation.

·         Cover the Topics (5 topics x 7 minutes, total 40 minutes)

·         Outline topic (2 mins)

·         Discussion (5 mins)

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